General Information Partner Registration (Sponsors & Exhibitors)

The partnership programme of the joint i-SAIRAS & iSpaRo Conference offers partners an excellent platform to present developments, share their expertise and connect with decisionmakers from the international space community. The joint conference strengthens dialogue across sectors and increases visibility within the fields of space robotics, automation and AI-driven technologies by combining industry driven discussions with peer reviewed academic content.

Detailed Information about the partnership programme, including floor plans, booth selection and booking of the booths and the standard equipment of the booth you will here.

The allocation of exhibition booth for sponsors and exhibitors is carried out by DLR and requires prior consultation / agreement for a binding reservation. The DLR Event Management Support is your point of contact for the Exhibition Management.

There will be totally 31 exhibition booths of different sizes onsite. The DLR organizer reserves the right to allocate stand space to exhibitors. The wishes of the exhibitor are considered as much as possible. The exhibition area will be allocated on a first-come-first, first-served basis.

If you have any questions regarding the reservation of booth contract management and organization on site, please contact: partnershipprogramme-isairas-isparo@dlr.de

Dates

Registration for all sponsor and exhibitor representative/ staff will open on 24 August 2026.
Registration for all sponsor and exhibitor staff will close on 23 October 2026.

Please note:
After 23 October 2026, registration is no longer possible.

If there is a special case of exception, please send your e-mail request to VMSSupport@dlr.de.

In case of any questions regarding your invoice, please contact BESL by e-mail at helpdesk@besl-eventagentur.de
or via phone +49 30 325 999 7180.

Booking Options

1. Overview of bookable Partnership Packages and Prices of the joint i-SAIRAS & iSpaRo 2026 Conference

We have extended the early-bird rates for exhibition booths until 7 August.

Don't miss this opportunity - book your exhibition booth at the joint iSAIRAS & iSpaRonow and take advantage of the discounted rates.
For more information, including floor plans, booth selection, and booking options, please refer to the Partnership Programme Manual here.

*Price without VAT

Benefits Included for Exhibitor and Sponsor Representatives/ Staff

Not included:
All exhibitor and sponsor Representatives / staff are required to book their hotel accommodation independently and at their own costs.

Please follow the link for more information about hotel recommendations on this website.

2. Price Overview Extra Ticketed Events of the joint i-SAIRAS & iSpaRo 2026 Conference
    bookable for Exhibitor and Sponsor Representatives

All exhibitor and sponsor representatives have the opportunity to purchase extra ticketed events during the registration process.
Registration for these optional social program activities is absolutely necessary because of the limited capacity and you must pay in advance.

* We are currently exploring the possibility of offering individual elements of the dinner event as partnership packages. This may help to reduce the overall costs. Further partnership opportunities are expected to be included in the Partnership Manual, which will be published in early July. Final pricing will be announced when registration opens.

You can find further details about the social programhere. This subpage will be updated regularly.

Please feel free to contact the event management support to get more information: partnershipprogramme-isairas-isparo@dlr.de

3. Additional Guest Tickets

If you would like to bring any other interested person(s) (e.g. your customers or employees) to the joint i-SAIRAS & iSpaRo Conference,
please contact partnershipprogramme-isairas-isparo@dlr.de.

Bringing of an additional person to the event is subject to availability and is not free of charge.

The German Aerospace Center (DLR e. V.) Inhouse Event Management Support will send an invitation code for the guest tickets with a separate e-mail to the address provided by the sponsor or exhibitor. Please check your spam folder.

Price Overview Guest Ticket

*We are currently exploring the possibility of offering individual elements of the dinner event as partnership packages. This may help to reduce the overall costs. Further partnership opportunities are expected to be included in the Partnership Manual, which will be published in early July. Final pricing will be announced when registration opens.

Not included
Guests of the partnership programme are required to book their hotel accommodation independently and at their own costs. Please follow the link or more information about hotel recommendations on this website.

Price Overview EXTRA Ticketed Event for Guest of the Partnership Programme

A Guest of the partnership programme has the opportunity to purchase the following extra ticketed event during the registration process.

Cancellation, Booking Changes & Refund Policy for all Exhibitors and Sponsors

Cancellation requests should be submitted in writing by e-mail to VMSSupport@dlr.de.

Please, refer to the following important deadlines for exhibitor and sponsor cancellation:

• Until 24 August 2026: 90% refund minus 50 Euro of the administration fee;
• Until 24 September 2026: 50% refund minus 50 Euro of the administration fee;
• After 24 September 2026 there will be no refund.

Please, note that refunds will be made after the joint i-SAIRAS & iSpaRo 2026 Conference.

Booking Changes

Booking changes for social programme activities are subject to availability.

If you wish to add a social programme activity that you have not previously booked, please contact the Conference Office by email VMSSupport@dlr.de

Please note that booking changes can only be accommodated until 30 September 2026.

 
Important Information about Customs

Customs clearance of your exhibition goods is a complex process. Any delivery fee incurred (e.g. VAT, customs fees) must be borne by the sponsor or exhibitor. Neither the organizer the joint i-SAIRAS & iSpaRo 2026 Conference nor venue “Confex” will pay for any postage/shipping, customs expenses. Deliveries requesting custom fee payments will be refused.

The German Aerospace Center (DLR e.V.) could definitely not support any exhibitor or sponsor of the joint i-SAIRAS & iSpaRo 2026 Conference regarding the customs clearance/ EORI number for shipment for the joint i-SAIRAS & iSpaRo 2026 Conference in Cologne, Germany.


Some useful information

EORI Number

Exhibitor and sponsor of the joint i-SAIRAS & iSpaRo 2026 Conference from countries inside the EU must have an EORI number. For exhibitors and sponsors of the joint i-SAIRAS & iSpaRo 2026 Conference outside the EU it is highly recommended to apply for an EORI number, especially if there are shipping with third-party companies. Goods send to the symposium venue may not be cleared in time for the exhibition and may instead end up stuck in customs.

The EORI Number is issued free of charge by the German Chief Customs Office in Dresden, more information you will find here.

The relevant document EORI needs to be filled out, please check for more information the official webpage Customs online - Forms and factsheets.

Please note that it takes up to 3 weeks or more for The German Custom to process the forms, the documentation with the issued EORI number is then send by post to the applicant.

More information you will find at the Website Custom and FAQ about EORI number and shipment to Germany you will find here.

It this there strongly recommend to apply well before the planned shipment to Germany.

We recommend that you may use an experiences German customs agent/agency because customs clearance of your exhibition goods is a complex process. Do this as early as possible so that you can prepare all necessary steps and documents (customs application, etc.) in good time. You will find addresses German customs agents / agency in the internet.

A customs agency:
(customs broker or customs agent) is generally always required when goods are moved commercially between an EU country and a non-EU country, as a customs declaration (also known as a customs declaration) must then be submitted.

Tasks:
Advising the interested party in advance and then the actual customs clearance (clearance of the goods at the customs warehouse, customs clearance for free circulation, individual customs clearance, if necessary, etc.) Assumption of all tasks, obligations & risks.

In the case of indirect representation, the representative (custom agent) submits the customs declaration in his own name but on behalf of the importer. In contrast to direct representation, the indirect representative is jointly and severally liable for all legal consequences of the customs procedure with the person for whose account he has acted.